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Job Title: Wholesale Coordinator (part time)

Responsible to: Finance and Operations Director
Working closely with: Logistics Manager and Wholesale Sales  


We are looking for a highly motivated wholesale administrator to help grow the business for a high-profile premium womenswear fashion brand. This role is a crucial part of a small, dynamic and fast-growing team based in London, and will be working with major department stores and boutiques in the UK as well as internationally. Communication and organisational skills are key, both in relation to our wholesale partners and other departments within the company.

 The role is part time (ideally 50% but can be discussed). We can offer some flexibility working from home when suitable, but the role will require working from the office/showroom around market dates, and seasonal store visits and staff training on site with our retail partners.

Main Duties and Responsibilities
  • Organise presentations of new collections to premium retail buyers both in London and internationally (organise showroom setup, schedule and manage appointments, participate in sale meetings with buyers and take orders)
  • Preparing showroom, samples and materials ahead of markets
  • Manage order entry and sending through order confirmations
  • Manage relationships with new and existing buyers and buyers’ assistants throughout the season
  • Work closely with the shipping and logistics team to ensure timely deadlines are met
  • Work closely with the finance team around invoicing and payment terms
  • Managing a weekly sell through report update
  • Present sales reports and findings to the team on a regular basis
  • Prepare and present sales analysis and reports, with style information that can be useful to merchandising and design teams to forecast development and consumer behaviour
  • Ensure information in the ERP and CRM systems is constantly updated and correct
  • Monitor customers’ stock levels, sell through and performance and quickly act on information to place reorders, make possible stock rotations or other sales driving activities
  • Organise and participate in tore visits, staff training, and in store events and brand building promotions with partners
  • Manage personal orders, and support on private client events
Candidate’s background
  • Experience working within wholesale, ideally in the premium / luxury fashion sector
  • Previous contacts and relationships with wholesale accounts is a big plus
  • Excellent knowledge of Excel and all MS Office applications
Key Personal Competencies /Skills
  • Hands on approach to managing all wholesale accounts
  • Excellent at planning, organizing and prioritizing workload and work well under stress
  • Analytical and logical, knowing how to track and analyse revenue and sell through data
  • Strong business partnering skills through extensive networking with current and new accounts
  • Highly motivated, hardworking and flexible, comfortable with change
  • Attention to detail
  • Flexibility to travel around market dates for international buyers post covid (2-4 days, up to 4 times per year. 

Please send your CV / application to

Cefinn Intern Programme

We are always on the lookout for talented individuals with a keen interest in fashion to join our intern programme. Successful applicants will gain exposure to all parts of the business including design, development & production, wholesale, marketing & PR and e-commerce. This is a job shadowing program, offered over a limited period. It can be offered as part of higher education courses where work experience is part of the program. 

If you are interested in joining the programme please email your CV, along with your relevant skills and experience to